1. Identify the product and assortment
Choose product codes from the catalog or provide reference images and drawings. Separate must-have features from preferences: dimensions, capacity, shape, color, decoration and packaging. For a mixed range, give the quantity of each design and color rather than only a combined total. Label any measurements that are provisional so they can be confirmed during sampling.
2. Explain the market and sales channel
Tell the sourcing team where the products will be sold and how customers will use them. Retail shelf packs, individual gift boxes and wholesale cartons call for different preparation. Share buyer specifications, labeling instructions and required product documentation. A sourcing discussion is the time to identify missing information, not to assume that one certificate covers every item.
3. Request comparable quotations
Ask each proposed quotation to state the item, quantity, finish, packing configuration, currency and delivery basis. Identify sampling, tooling, decoration and testing costs separately where applicable. Record quote validity and any assumptions about material or construction. A lower unit price is difficult to interpret if packing, inspection or freight responsibilities differ.
4. Approve samples and decision points
Agree what the first sample must demonstrate and who approves it. Keep a record of accepted dimensions, decoration placement, glaze range and packaging. If a change is requested, record whether it affects cost, the next sample or the production plan. Manufacturing partner selection should follow the actual brief and capability review.
5. Set a practical delivery plan
Share the required arrival date and distinguish it from the factory dispatch date. Sampling, approval, production, inspection and freight each need time and a responsible contact. Ask for checkpoints and the documents needed at handover. Final MOQ, price and timing depend on the selected product, packing and confirmed order conditions.