Keep an approved product reference
Record the product code, dimensions, decoration and accepted finish. Review rims, handles, feet and other areas relevant to the intended use. For variable finishes, approve a range of samples when needed. A catalog photo is useful for selecting a direction but is not a substitute for a production approval reference.
Define the inspection scope
Write down the checks to be performed, the stage at which they happen and who reviews the findings. Distinguish visual checks from dimensional checks and use-related testing. Destination-market and performance documentation must correspond to the actual product and construction. If a specialist test is needed, agree its scope and acceptance basis with the responsible parties before making product claims.
Review the packing sample
Check inserts, dividers and the separation between ceramic surfaces. Pay attention to handles, spouts, lids and raised decoration. Confirm piece count, pack orientation, master carton dimensions and gross weight. Agree any transport-test requirement for the intended distribution route; a packing photograph alone does not demonstrate transit performance.
Make the shipment handover reviewable
Request the agreed packing list, carton markings and dispatch evidence. Loading photographs can help document carton arrangement and load protection, but do not replace an inspection report. Record unresolved issues and who must resolve them before handover. Keep the order, approved samples and final packing specification connected so repeat orders start with a clear reference.